home
***
CD-ROM
|
disk
|
FTP
|
other
***
search
/
Software 2000
/
Software 2000 Volume 1 (Disc 1 of 2).iso
/
utilities
/
u345.dms
/
u345.adf
/
journal.doc
< prev
next >
Wrap
Text File
|
1988-02-02
|
9KB
|
194 lines
JOURNAL INSTRUCTIONS
----------------------------------------------------------------
WARNING
If you receive this program on a magazine or other public domain
distribution diskette, there may be insufficient disk space for
the program to open databases. In this event, move the Journal
directory to its own diskette.
-----------------------------------------------------------------
GENERAL
The Journal provides a simplified approach for your financial
record keeping requirements. You can use the system for a
variety of purposes, such as keeping track of bank accounts,
credit cards, accounts recievable, accounts payable, and income
and expenses for your club. You may establish any number of
accounts (limited only by disk space) and enter debit or credit
transactions as they occur. As transactions are entered, a
running balance is provided at the bottom of the screen. An
option is provided that will allow you to print a statement for
any given account.
The system is composed of two separate programs which may be
executed from the Workbench or CLI. The programs are:
Journal - used to enter your transactions
Readme - displays or prints these instructions
USING JOURNAL
Upon entry into the Journal program you will see an area in the
middle of the screen that is used for entering and viewing the
transactions. Along the right side of the screen you will notice
several orange gadgets that are used to perform various data
entry and editing function. If you position the pointer over the
title bar and depress the right mouse button, you will notice
that there is a menu which will allow you to open, close, print
and delete files. The HELP key may be depressed at any time to
determine what your options are.
These are the menu functions:
Open Account - Before you enter transactions
you must open an account. After selecting
this option, you will be presented with a file
requester that will allow you to specify the
name of the account. If a database for the
specified name already exists, the data will
be read into memory. If a database for the
specified name does not exist, one will be
established.
Delete Account - After selecting this option,
you will be presented with a file requester
that will allow you to specify the name of the
account to be deleted. Exercise care here
because the action you take is final.
Print Statement - This option causes a
statement to printed for the account that is
currently open.
Quit - Select this option to terminate the
program.
Close No Save - If you select this option,
the changes you have made to the account that
is currently open will not be saved.
To use the gadgets, simply position the pointer over the
appropriate one and then depress the left mouse button. The
functions that may be performed are as follows:
Top - Selecting this gadget will cause the top
19 lines of the transaction database to be
displayed.
Insert - Selecting this gadget will allow you
to insert additional transactions. The new
entry will be made immediately above the
location of the cursor. The cursor may be
positioned to any item simply by using the
mouse to position the pointer and then
depressing the left mouse button, or by using
the Up and Down arrows on the keyboard.
Information that may be entered includes:
Date - Enter the date of the transaction
(MM/DD/YY).
Description - Describe the transaction.
Reference - Enter any desired information
in this field. Can be used for check or
invoice number.
Debit - Enter amounts that increase your
total cash.
Credit - Enter amounts that decrease your
total cash.
NOTE: Once you have entered Insert mode,
you will remain in this mode until the
ESC key is depressed.
Change - Selecting this gadget will allow you
to change a transaction. First position the
pointer at the transaction to be changed then
select the Change Gadget. After selecting the
Change gadget, use the Right Arrow or TAB to
move to the the field to be changed. To
change numeric items, i.e., debit or credit,
you must first use the Del key to remove the
previously entered data, then enter the
correct amount.
Delete - Selecting this gadget will cause the
transaction at the location of the cursor to
be deleted. Exercise caution when using this
option. This function cannot be used while in
the input mode. If you want to delete the
transaction currently being entered, depress
the ESC key.
Find - Selecting this gadget will allow you to
search the database for the occurrence of any
specified argument. You will be ask to enter
the search criteria upon selecting the option.
If a transaction is located that meets the
search criteria, that entry will be displayed
on the screen at the location of the cursor.
Find Next - Selecting this gadget will allow
you to search the database for the NEXT
occurrence of the specified argument.
Remove - Selecting this gadget will cause the
transaction at the location of the cursor to
be temporarily removed from the database.
Reinsert - Selecting this gadget will cause a
removed transaction to be reinserted
immediately above the current location of the
cursor. The Remove/Reinsert options are used
to move a transaction from one location to
another within the database.
Bottom - Selecting this gadget will cause the
last 19 transactions in the database to be
displayed.
The proportional gadget at the extreme right of the screen may be
used to scroll forward and backward a full screen at a time.
Simply position the pointer at the appropriate end of the gadget
and depress the left mouse button. The Up and Down Arrows may
also be used to scroll forward and backward through the database.
OTHER INFORMATION
Any given account will hold 1,000 transactions. If this is not
enough, simply continue with another account, e.g., "visa-1" as a
continuation of "visa."
Be sure to backup your databases often!
Sorry, Version 1.0 databases are not compatible with Version 2.0.
The database formats for all versions following 2.0 will be
upward compatible.
DISCLAIMER
The Author makes no warranty of any kind with respect to this
documentation or the software described therein, its quality,
performance, merchantability, or fitness for a particular
application. The Author shall not be liable for errors contained
herein or for incidental or consequential damages in connection
with the use of this product.